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Setting up representative office in Hanoi and Ho Chi Minh City

Setting up representative office

Setting up representative office

S&B Law would like to give information for setting up a representative office of foreign company in Hanoi and Ho Chi Minh City (hereinafter referred to as “Company”) as follow:
1. Setting up Representative Office
Under Vietnam Law, the Company can consider setting up a representative office to serve following purposes:
  • Operate as contact office of the Company in Vietnam;
  • Promote cooperation projects of the Company in Vietnam;
  • Research market to push up chances to purchase commodities, supply and consume commercial services of the Company in Vietnam;
  • Supervise implementation of the Company’s contracts signed with Vietnamese partners or related to Vietnam market;
  • Conduct other works allowed by applicable law
You should note that, under Vietnam Law, Representative Office is not allowed to carry out business activities for profit purpose. It is further advised that validity term of the License for setting up a Representative Office is only 05 years (renewable) counted from the establishment.
The Company is not required to contribute capital for operating the Representative Office in Vietnam except for necessary expenses for paying salary and Personal Income Tax for employees working for the Representative Office as well as office lease cost, etc.
Furthermore, as the Representative Office does not operate for profit purpose, the Representative Office is not required to pay Corporate Income Tax but Value Added Tax for its consumed goods and services, Personal Income Tax for employees working at the Representative Office etc.
We therefore are of opinion that Setting up Representative Office should be for business activities of the Company in short term only.

2. scope of work of s&b law
Our services for in this regard will include:
Preparation of the application documents:
  • Notifying application documents required in accordance with Vietnamese law;
  • Drafting application documents required for submission purpose including application, power of attorney, board resolutions in English language;
  • Liaising with the Company to discuss the draft application documents;
  • Amending the application documents based on the Company’s comments;
  • Obtaining preliminary comments from the licensing authority on the draft application documents;
  • Finalizing the application documents following comments from the licensing authority; and
  • Translating the final version of the application documents into Vietnamese for execution.
Licensing procedures:
  • Submitting the application dossier to the licensing authority on the Company’s behalf;
  • Monitoring and following up with the relevant authorities on the approval process;
  • Keeping the Company updated on the developments and additional requirements, if any; and
  • Assisting the Company in obtaining License for establishment of Representative Office.
Post-licensing procedures:
  • Obtaining Seal Sample and Registration of Seal Sample;
  • Obtaining Tax Code Registration
The Deliverables will include documents prepared in Vietnamese as required for submission to licensing bodies. The Company will review, approve and where necessary sign these documents. S&B Law may provide English translations of these documents (or extracts thereof), but the translated documents should be used for reference other the purposes of discharging the Company’s responsibility for the positions taken and the underlying company information.

The Price for performing the S&B Law services as mentioned in item 2 above will be as follows:
  • Setting up Representative Office in Hanoi and Ho Chi Minh City which can be lasted within 15-20 working days from submission of application dossier to the competent authority: US$ 2,800 (One thousand and eight hundred US Dollars);
Our professional fee does not include the followings:
  • Translating of documents from English into Vietnamese (10 USD/300 words);
  • Governmental fee (about 150USD for each Representative Office);
  • Dealing with other authorities not mentioned above in the scope of work;
  • Out of pocket expenditure such as traveling and photocopying documents;
  • Any services that are not included in the scope of work mentioned above;
  • Value Added Tax (10%), Withholding Tax & Bank Charge.
» Setting up a representative office of foreign tourist
Contact: Law Firm - SB Law in Vietnam
Complete contact request: Contact Form
Or Tel: 0983367068 / Send request email: dongtaylaw@gmail.com
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